|
|
|
Guidelines for final formatting and submission of subbasin plans
December 2003
[This guide is intended primarily for writers/editors who will be
submitting final subbasin plans to the Council.]
The Council will receive more than 50 subbasin plans on May 28, 2004.
It is the Council's goal to distribute the plans for ISRP and public
review as quickly as possible to facilitate the review and adoption
process. The ISRP plans to complete its review by the end of July, and the
public comment period will last through the end of September. As the plans
arrive, Council staff may be doing some minor reformatting for web/review
suitability. For this reason, it is important that all plans are formatted
and structured as consistently as possible. It isn't necessary to send
publication-quality documents. We ask for standard word-processing
document files with clean file formatting. Once adopted, we will format
them in publication quality.
Please use the following guidelines for organizing, formatting, and
delivering your plan:
Structure, outline and format
The three major sections of a subbasin plan include:
- Assessment
- Inventory
- Management plan (see more detail on these
sections)
Within each major section, use the following decimal outline and fonts
for headings (no indenting):
1
First-level heading (Heading 1 ? 16 pt bold Arial/sans serif on 10% gray
background)
1.1 Second-level heading
(Heading 2 ? 14 pt bold Arial/sans serif)
1.1.1 Third-level
heading (Heading 3 ? 13 pt bold Arial/sans serif)
Fourth-level or lower headings can use bold, italic, or underlined
Times Roman, indented or not, outline numbering optional. Reason:
Users of the plan need to easily reference sections, like ?Assessment
section 2.5.1?
Font: Use primarily 12-point
Times New Roman for body text. For number-heavy tables, use a
sans-serif font like Arial.
Numbering pages, figures and tables: Page numbers at
bottom center of each page either consecutively through the entire plan,
or by major section. Number all figures and tables.
Include a Table of Contents.
Executive summary
An Executive Summary of your plan is suggested but not required. If
preparing multiple Executive Summaries for different audiences, please
submit to the Council the one that is most appropriate for the Council and
ISRP. An Executive Summary can provide reviewers with an overview of the
major influences and findings of your plan. This is an appropriate place
to describe the key social, economic, physical and biological influences
in the process; the players, the limitations, the successes and results.
Section overviews
Provide an overview or summary for each plan component
(assessment, inventory and management plan), either separately, or within
the management plan section.
File formats and sizes
Provide at least one paper copy of the entire plan; single-spaced and
either single- or double-sided.
Also provide the entire plan on a CD, including any available
referenced materials.
Files to put on the CD:
- Major sections of planning documents in original format (Word,
InDesign, etc.) as individual files (i.e. Assessment.doc,
Inventory.doc?). No limit on file sizes.
- Adobe PDF files (if used) should not exceed 10mb in size. Some major
sections may need to be split into multiple PDF files to limit file
sizes. See the Clearwater
Plan for an example. Please name PDF files clearly so the
organization is obvious (like assessment01.pdf, assessment02.pdf.
- Any documents linked electronically to from the main documents,
unless they're already available on the web. When including
linked materials, please double-check links on CDs to assure no
broken electronic links.
- Additional materials like GIS files, spreadsheets, databases,
gray literature, etc. Please include descriptions about how they
relate to the plan so web users browsing the plan's files will
understand. For example, a folder of GIS files should
include a "read me" file describing the contents.
Delivery
Mail a paper copy of entire plan and CD of all documents by May 28,
2004 to:
Mark Walker, Director of Public Affairs
Northwest Power and Conservation Council
851 SW 6th Ave., Suite 1100
Portland, OR 97204
For more information about...
- subbasin plan content (general) ? read the overview
or the initial request for
recommendations, or contact Lynn Palensky at 503-222-5161 or
- state-specific guidance ? contact your state coordinator or click
level 2 links at the left to access state-specific guides
- technical support or further formatting questions ? contact Eric
Schrepel at 503-820-2328 or
|
|
home