Fish & wildlife Subbasin planning Guides and forms

Procedures for invoicing and payment

1. The proposed Statement of Work and Budget must demonstrate sufficient Statewide/Provincial/Tribal support in the form of a letter or application certification transmittal prior to submittal to the Central office for contracting. The proposal must be submitted three weeks prior to the next Council meeting in order to be considered at that meeting.
2. The Proposal is reviewed by the Fish and Wildlife and Administrative Divisions in the Central office to ensure overall conformance with the project structure.
3. Once the Proposal is reviewed approved by Central staff:
   1. Central staff will prepare a decision memo for the Council asking them to authorize the Central office staff to negotiate a contract with the proposing organization. The decision memo must be prepared one week prior to the Council meeting to be included in the Council packet materials.
   2. The Legal Division will forward a draft copy of the Council contract documents to the proposing organization for their preliminary review of the contract terms and conditions.
   3. The Administrative Division will forward a copy of the Proposal to Bonneville's Fish and Wildlife Division representative to start their review process.
4. The full Council reviews Proposals twice per month. Reviews are scheduled during regular Council meetings, or for specially-scheduled conference call meetings.
5. Once the Council approves the Proposal, it is forwarded to Bonneville with a request for a release on the master contract.
6. When Bonneville approves the release under the master contract, the Council sends the contract document to the proposing organization for signature.
7. When the Council receives the signed contract document, work can begin and invoicing can occur.

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