The Council administers contracts using various reporting techniques to monitor progress and costs. Contractor reporting requirement provisions are individually incorporated with the general terms and conditions of each contract depending on the complexity of the particular project and the capabilities of the contracting entity to manage the project. (In some instances, failure to perform certain reporting requirements can trigger the suspension of funding and/or termination of the contract.)

1. Quarterly progress reports.  Describes if the project is on schedule, unresolved issues, barriers that need to be addressed, budget matters and other pertinent information that measures the overall achievement of goals and deliverables.
2. Quarterly financial reports. Provides an analysis of costs incurred to date as compared to the budget for each task and as compared to the work progress and schedule.
3. Monthly "status report" of progress by lead entities records (see online form). This report is an alternative when the contracting entity's business operation is unable to provide cost reimbursement financial information on a timely basis. Since labor costs will often be the major component of subbasin plan development budgets this information will serve as a suitable alternative for monitoring progress from a budget perspective.
4. Status conferences (either via conference calls or site visits). These meetings are subject to the call of the Council or the Contractor to address what may be considered as potentially serious barriers to the successful completion of a subbasin plan. These meetings likely would involve representatives of the state/provincial/tribal coordinating group and could, if appropriate, include those entities with a regional interest in the success of subbasin planning.
5. Requests for contract amendments are submitted to the Council for approval once the requests have been endorsed by the state/provincial/tribal coordinating group. Such modifications usually address changes in budget, schedule or statement of work. These requests also trigger another opportunity to review the progress of a particular subbasin planning project.